Practicum Project begins here – Ignore the dbd header above and focus on the material below. This is borrowed space to complete my project to show my work.
__________________
Travel Policy F10705 Update
Click for Quick Reference – Travel Policy Changes
The University of Tennessee System Administration Office of Finance and Administration has announced significant modifications to the systemwide travel policy that will greatly benefit the faculty and staff who utilize it, providing a more streamlined and user-friendly experience. Please take a moment to view the revisions on the travel page of the website. The revised policies and procedures, as well as information located on Concur, will be updated and live starting June 1.
Continued
Whether routine or infrequent, many employees will travel on behalf of the University to attend professional meetings and conferences, engage in research, travel with students, and provide instruction.
The University’s travel platform, Concur, provides a streamlined experience in managing all aspects of travel from requesting a travel card, obtaining authorization to travel, arranging travel, and submitting expense reports. Below are selected resources to assist you in remaining compliant with university policy and take advantage of traveler programs to improve your business travel experience.
Getting Started:
Continued
The University’s Travel Card Program was established to provide an option to reduce the out-of-pocket burden for employees, guests, and students who travel on behalf of the university. Additional information about the Travel Card Program is available from the University fiscal policy FI0531 – Travel Cards. This same process is used for requesting a new procurement card. Information about the procurement card is available from University fiscal policy F10530 – Procurement Cards.
Request a New Card
Requesting a new card is a two-part process. First, the prospective cardholder must complete the required training for the card type and pass the questionnaire.
Continued
Travelers are reimbursed for Concur travel expenses by creating and submitting a Concur Expense Report. Once an expense report has been fully approved in Concur, it is posted to IRIS via a nightly job.
If the net result of all transactions on the expense report is that the university owes the employee, the expense report will be processed and paid in the Accounts Payable payment run and deposited to the employee’s designated bank account. Guest travelers will be reimbursed by check.
If the net result of all transactions on the expense report is that the employee owes the university, two emails will be generated. One email will be sent to the employee to notify them that the amount owed the university will be deducted from the next payroll run depending on the timing of the current payroll processing schedule.
Continued
As part of University of Tennessee’s commitment to our travelers, we have invested in global medical, security & emotional support assistance through International SOS. This program is designed to keep you healthy, safe and secure while you are traveling abroad, and we strongly encourage you to take advantage of the services and online resources. International SOS provides medical, security, emotional and logistical expertise to help safeguard our international travelers. So, if you lose your medication in Prague, need to see a doctor in New Delhi, get pick-pocketed in Rio or, in a more serious circumstance, are in a serious accident, you should immediately contact International SOS. Travelers can conveniently dial one phone number that will connect them to the International SOS network of medical and professional service teams that operate 24 hours a day, 365 days a year, all over the world.
Continued
